Site Diary
A site diary that makes construction progress data actionable: with Poolar.Project, site managers can record all site activities directly on-site – simply, on the go and with offline capability. Instead of scattered lists, manual updates and unclear information status, all entries are available centrally, in an audit-proof format and in real time. Contractors can also use the site diary to make their own entries.
Poolar.Project
Legally Compliant Site Documentation Made Easy
Record on Site – Simple and Mobile, Even Via the App
The Central Hub for All Entries
Automatic and Straightforward PDF Reports
A Central Site Diary for Day-to-Day Documentation
The site diary is available to all senior and specialist site managers on a project, across all trades. As owners of the project workspace, clients and their construction project management teams thus have access to a central site diary containing all cross-trade information, including images and other documents.
Mobile, Parallel Input
Entries can be created and edited across platforms, both on mobile devices on site using an iPhone, iPad or Android smartphone, and on a desktop via a web browser.
Simultaneous Editing
Several users work on the documentation at the same time.
Offline Functionality
Even with an unstable network connection, documentation continues uninterrupted; the data records can then be synchronised manually once the connection is restored.
Project-Specific Entry Design
Templates, Forms and Suggestions
Predefined forms eliminate the need for manual double-entry and enable consistent, less error-prone data entry. The system semi-automates the entry of contact persons, companies or dates by providing suggestions.
Automatic Weather Integration
Up-to-date weather data from the German Weather Service (DWD) is automatically incorporated into the entries – a time-saving feature that can reduce input errors and speed up the documentation process.
Flexible Customisation
Entries can be copied and modified to meet specific requirements, thereby speeding up and simplifying work with the site diary.
History Function
The history function in the site diary enables comprehensive and audit-proof documentation of all changes:
Change Tracking
Every modification is automatically logged with a timestamp and the author’s details – a transparent chain of documentation that can be traced at any time.
Detailed Field History
Integrated menus provide a detailed overview of the history of individual data fields and their contents.
Greater Transparency
Comprehensive documentation of all modifications ensures clear traceability, which provides digital support for the verification of site activities – even in the event of a dispute.
Digital PDF Reports at the Touch of a Button
The PDF report summarises all the construction log data in a format that is clear and easy to share:
Standardised Reporting
At the click of a button, the site diary generates consistent daily, weekly and monthly reports that provide a clear summary of the current construction progress.
Email Integration
Reports can be sent automatically by email to relevant project members, which speeds up the flow of information.
Time-Saving Automation
The entire manual reporting process is eliminated, resulting in time savings and a reduction in administrative workload.
„For us, the electronic construction logbook replaces the long-outdated, inefficient, and error-prone paper-based system. Our experience with it has been very positive. Many contractors were happy to keep the construction logbook and quickly recognized the significant added value it provided.“
Jens Esslinger, Projektleiter EEW Energy from Waste GmbH
A User-Friendly Interface That Visualises Information
Lists, Filters & Navigation
Structured Presentation
All construction diary entries appear in a chronologically sorted list view, providing a quick overview.
Powerful Filter Functions
Targeted filtering by date, trade and other criteria enables information to be found quickly.
Free-Text Search Function
Direct searches across all entries make it easier to access detailed information.
User-friendly even with large amounts of data
The combination of the list view and navigation creates a customisable, user-friendly interface that maintains clarity even when dealing with large volumes of data.
Weather Integration
German Weather Service (DWD)
Current weather data from the German Weather Service (DWD) can be automatically incorporated into entries on request – a time-saving feature that can speed up the documentation process.
Reliable Weather Data
The data comes directly from the German Weather Service – this ensures objectivity and a high degree of accuracy. The weather data is therefore indisputable (in the event of any subsequent disputes). If required, local weather events can also be documented manually.
Comprehensive Daily Overview
Each daily entry contains the relevant weather information – ensuring that construction progress can be tracked at all times in the context of the weather conditions.
FAQs
Brief Answers to Key Questions About Poolar.Project’s Digital Site Diary
A digital site diary is the central, daily updated record of construction progress on site. It records activities, weather conditions, people present, work carried out and any special incidents in a structured manner, making this information accessible to authorised project members at any time. In Poolar.Project, entries are recorded via mobile devices or the web and stored in a searchable database.
A site diary should primarily include weather data, a list of people present on site, work carried out, any notable incidents, as well as supplementary photos and files. Poolar.Project also supports standardised daily reports with required fields and automatically incorporates up-to-date weather data to simplify data entry and reduce errors.
A digital site diary reduces data silos, saves on manual rework and creates a centralised, up-to-date database instead of scattered lists or spreadsheets. In Poolar.Project, the typical synchronisation issues associated with manually managed files are eliminated; reports can be generated automatically, and information can be found more quickly using search and filter functions.
A centralised site diary ensures that everyone involved is working with the same information. Particularly when there are several site managers and specialist supervisors, a standardised database improves the coordination of trades and construction processes, whilst changes can be traced seamlessly. This is precisely what the site diary in poolarPROJECT is designed to do.
Yes. Offline capability is a major advantage, particularly on construction sites with an unreliable network connection. Poolar.Project enables mobile data collection even without a stable connection; the data sets can be synchronised once the connection is restored.
Typically, the site diary is maintained by the construction supervision team or site management. In construction practice, it is classified under site supervision; under the HOAI, site supervision forms part of service phase 8. In Poolar.Project, several site managers and specialist site managers can create entries simultaneously, which is particularly helpful on complex projects.
Although these terms are often used interchangeably in everyday language, they are not entirely the same. The site diary documents the overall progress of the build and the ongoing supervision of the works, whilst the daily construction report focuses more on the specific events and tasks carried out on a single day.
A digital site diary provides transparency regarding the current status of the project and developments to date. In Poolar.Project, clients and construction project managers can access the documented construction progress centrally within the project workspace and analyse it in detail using search, filter and overview functions.
At Poolar.Project, entries are stored in a searchable, audit-proof database; furthermore, changes are logged in detail. This significantly improves traceability, the quality of documentation and subsequent access to information.
Yes, that is one of the major practical advantages of digital solutions. In the web version of Poolar.Project, daily, weekly and monthly reports can be generated automatically at the click of a button. This eliminates a large part of the manual report-writing process and makes it easier to share site documentation more quickly and consistently.