Construction Project Management With Poolar.Project
Risk Management and Control Throughout the Entire Project
You are responsible for coordinating all parties involved in the construction project and managing construction progress. With Poolar.Project, we have developed a comprehensive cloud-based solution that helps construction project managers minimise risks and optimise processes.
Coordinating Stakeholders and Tasks With Poolar.Project
The cloud-based solution helps to ensure that plans are submitted on time, to keep track of tasks, responsibilities and deadlines, and to monitor implementation – for all project members.
Ensure Control Over Your Construction Project With Poolar.Project
Smart Helpers
Spotting Trends Earlier
Dashboard
Overviews
History
Software With a Wide Range of Features
“In our project, we were able to save time because everyone knew exactly who was responsible for checking what and when. There was no need to search for things or wait unnecessarily – the step-by-step allocation happened automatically.”
Jens Esslinger, Project Manager at EEW Energy from Waste GmbH
Project Management Good Reasons to Use a Poolar.Project Project Workspace
Our common data environment (CDE) enables you to manage project data centrally, improve collaboration and maintain a clear overview. You have the option of setting up the project workspace yourself or recommending that your client do so.
Designed for Key Players in the Construction Industry
Poolar.Project brings together the key project members on an integrated platform. Everyone is provided with exactly the tools needed to meet the specific requirements of the various roles within the construction industry.
Clients
Control and an overview, without getting bogged down in the details – for strategic insight.
Standardisation
Data sovereignty
Continuity
Traceability
“A real asset to our project organisation!”
Ricarda Braun, Procurement Office, Campus Neues Klinikum
Architects & Engineers
Professional project management and streamlined office organisation: Poolar.Project facilitates project-based collaboration with external project members, whilst Poolar.Office consolidates internal processes into a single, centralised solution.
Single Source of Truth
construction site tools
plan review
Intranet
Construction Company
A central platform for all those involved in the construction industry – whether for new-build or refurbishment projects. For general contractors, turnkey contractors and project developers.
Planning Processes
Mobile App
Site Diary
Defects
Tools for Day-to-Day Construction Project Management
Clear Workflows Bring Order – Even to More Complex Processes
Improve your workflows with tools and features that you use directly, which are specifically designed to make your day-to-day work easier, boost productivity and make project management more effective.
Invoices
Workflows for invoices, variation claims and time-and-material records that support structured verification and approval processes:
Centralised Processing
A centralised system provides an overview of financial transactions, making it possible to identify their respective status.
Cost-Related Developments
An overview of cost-related developments to improve traceability.
Documentation and Traceability
Review steps and responsibilities are documented and traceable.
Decisions
Organisation and documentation of decisions:
Traceability
This enables decisions and changes, along with their implications, to be documented over the entire course of the project.
Any Potential
implications for costs or deadlines can be identified at an early stage.
Transparency
An overview of all decision-making processes, including their status and costs, is available.
Meeting Minutes
Minutes enable meetings to be concluded in a manner that fosters consensus and allow follow-up tasks to be initiated immediately:
Meeting
Minutes may be agreed upon and finalised at the end of a meeting.
Allocation
Tasks and deadlines can be assigned immediately.
Clarification
This will help to avoid any subsequent queries, corrections or discussions.
Insights Transparency Through Features for Other Project Members
Even if you do not use the tools directly, you can still benefit from the tools that other project members are using. This gives you an insight into progress at all times and allows you to keep track of developments. Identifying potential problems, such as omissions or delays, at an early stage is crucial for the smooth implementation of a project.
Planning and Data Management
Planning Runs Document
changes to the plan, and approvals are recorded in a traceable manner in documented planning runs, together with responsibilities and deadlines for the various project phases.
Approval of Technical Documentation
The plan review process results in an approved design status, and overviews of the current status can be viewed at any time.
Coordinating Review Stages
Digital review stamps and dispatch functions ensure that all review stages receive the relevant review comments at the right time.
Compare changes
The PDF difference viewer highlights the changes between plan versions and allows you to quickly check that the agreed amendments have been implemented.
Defects
Track Defects
Defects are documented throughout the process and can be traced using photos, assigned responsibilities, deadlines and other details.
Ensuring Quality
Structured and transparent processes in defect management provide an additional layer of quality assurance.
Identifying Problems
Identifying problems at an early stage enables a swift response.
Integrating the Construction Site
The mobile app allows defects to be recorded directly on site.
Site Diary
Documentation
Project members benefit from centralised, legally compliant documentation that includes daily records of construction progress, weather conditions and incidents.
Attendance
Attendance records ensure transparency and traceability.
Developed to Meet High Standards in Data Protection and Data Security
All project members work with sensitive data, plans, and documents on a daily basis. Our SaaS solutions are designed to store your data in ISO-certified data centers in Germany and ensure full GDPR compliance.
German Data Centers
GDPR-compliant (AV)
Information Security ISO 27001
Transparent Processes (TOMs)
Flexible Security Features
Quality Management ISO 9001
Questions?
Our consulting team is here for you—providing personalized and expert advice.
FAQs
Brief Answers to Key Questions About Poolar.Project
Poolar.Project helps construction project managers to coordinate complex construction projects in a more structured way and to identify risks at an earlier stage. Plans, documents, tasks, deadlines, decisions and project members are brought together in a central project workspace. This creates a robust information base for management, coordination and traceability across all project phases.
The web-based software creates clear digital structures for collaboration between the client, the planning team, specialist designers, contractors and other stakeholders. Responsibilities, roles, tasks and deadlines are mapped centrally and managed in a traceable manner. This reduces the coordination workload, as information no longer needs to be pieced together from emails, individual discussions or scattered file storage locations.
A common data environment (CDE) provides a centralised environment for project-related information. This is crucial for project members, as it enables plans, documents, tasks and approvals to be managed on a shared basis. Poolar.Project follows this CDE principle and supports the coordinated, traceable and version-controlled management of project information.
Poolar.Project makes tasks, deadlines, progress and responsibilities more transparent. This enables construction project managers to identify at an early stage where delays, outstanding issues or coordination problems are arising. The centralised documentation supports active risk management, as critical developments do not only become apparent once they have already led to issues with deadlines, costs or quality.
The software combines plan and document management within a central project workspace. Version control, plan approvals and version history help to manage current plan statuses clearly and ensure that changes can be traced. This provides construction project managers with greater certainty, as it becomes clearer which version of the plan is valid, which checks have been carried out and which approvals have been granted.
Poolar.Project is particularly well suited to construction projects involving numerous stakeholders, extensive sets of drawings, recurring coordination meetings and high standards of transparency, documentation and traceability. The more complex coordination, review processes, decisions and information flows become, the more a central project workspace supports structured construction project management.
When issues escalate, it is crucial to quickly identify which process is still open, who was involved, what deadlines apply and what information is already available. Poolar.Project provides a centralised view of tasks, responsibilities, histories and processing statuses. This allows escalations to be prepared more objectively and resolved in a more targeted manner, rather than relying on incomplete email threads or verbal reminders.
The cloud-based solution integrates the centralised plan and document repository, plan review, meeting minutes, decisions and site-specific functions such as defect management and the site diary. This creates a better link between planning specifications, approved plan versions and what is actually happening on site.