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Your Core Business Is Construction. We Help You Collaborate Seamlessly.

Greater Digitalisation for Building and Civil Engineering Projects With Poolar.Project

In the complex world of construction projects, clear structures, digital processes and centralised data management offer a decisive advantage. With Poolar.Project, our SaaS software solution, you can streamline information flows and improve collaboration – both on site and in the office. It serves as the central platform for all stakeholders involved in construction, whether for new-build or refurbishment projects.

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Construction companies and construction workers check information on their smartphones on site

A Digital Control Centre for Construction Projects of All Sizes

Construction companies/main contractors

From Construction Work to Efficient Project Management

If your core business is in the construction phase, our software will help you to organise and streamline your processes. If, as a main contractor, you are also responsible for coordinating subcontractors, you’ll benefit even more: Poolar.Project clarifies responsibilities, brings together different types of information in one central location and speeds up collaboration on site.

Centralised management of project members, project information and documents

Optimised overviews and customisable workflows

Forms and templates facilitate standardised, digitally supported data entry.

Fewer delays thanks to clear responsibilities and procedures

Turnkey contractor

Planning and Construction From a Single Source

If, in addition to carrying out construction work, you also undertake planning tasks, our solution offers you a key advantage: as a turnkey contractor, you can integrate planning and construction directly with one another. With Poolar.Project, you not only optimise your work processes but also ensure a seamless flow of information – from the initial planning stage right through to actual implementation.

Carry out plan approvals securely and in a documented manner

Redundancy-free management of all spatial information (room book)

Integrated IFC viewer and BCF issue management

Optimised tools to better integrate planning and construction

Project Development & Turnkey Construction

Develop, Plan, Build

If you do more than just build and plan – if you get involved right from the project development stage and take responsibility right through to handover – you’ll find our software to be a powerful platform. Poolar.Project covers all project phases, ensures transparency and connects all stakeholders – enabling you to stay in control from start to finish and optimise your entire project cycle.

Centralised project workspaces for greater clarity and structured decisions

Clear processes and seamless traceability

Informative dashboards display times, deadlines and outstanding tasks

Efficient from the initial idea right through to handover

Construction Companies Take on
a Wide Variety of Roles Depending on the Project

Digitising Construction Processes With Poolar.Project

Software That Adapts to Your Needs

Your Project Workspace – Your Decisions

Reasons to Commission Us

With a central Poolarserver, your staff can access all projects in one place using a single login. This makes collaboration easier, ensures information is consistent and saves valuable time.

With Poolar.Project, you can securely synchronise or transfer data with the client’s server as and when required. This ensures that important information remains consistent and accessible.

By engaging us at an early stage, we can integrate our cloud-based software into your project workflow. This means you’ll benefit from optimised workflows right from the start and have all your project data at your fingertips in a single, centralised solution.

This allows you to make the most of all the benefits of a Poolar.Projekt project workspace as a central component.

By setting up the project workspace yourself, you, as the client, can stipulate in the contract that all parties involved must use the shared Poolar.Project project workspace.

You can define work processes, communication channels and standards that apply to everyone involved in the project. With the help of Poolar.Project, this ensures a consistent approach that improves collaboration.

Development, Consultancy and Support Throughout the Entire Duration of Your Construction Project

Our consultancy, software development and support teams work closely together – all under one roof. For you, this means: short lines of communication, tailor-made solutions and a partnership-based approach that provides optimal support for your construction project manager from start to finish.

From Commissioning to Start-Up

Expert Advice Right From the Start

Even before you place an order, we are on hand to provide expert advice. Together, we will identify your requirements and tailor the scope of Poolar.Project to suit your construction project perfectly.

Flexible, Transparent Contract Model

Our modular service structure is flexibly tailored to the project’s requirements and offers clear, transparent pricing models to minimise uncertainty when purchasing software.

Set-Up With No Extra Effort

We take care of all the set-up and administration of the project workspace and liaise closely with you – this saves time and resources.

Support During Operation

Comprehensive Support

We provide support to all users with technical queries and system maintenance, handle the set-up of additional modules and new project members, and are on hand to assist with a wide range of other issues relating to day-to-day work with Poolar.Project.

In-House Administration

If you wish, you can also carry out some administrative tasks yourself. Our user-friendly interface allows you to adjust settings and manage users and content independently.

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Reliable Tools to Support Your Project Work

Whether it’s planning, implementation or development – construction projects are as diverse as the people working on them. With Poolar.Project, you have a centralised solution that adapts to your specific tasks.

Discover how our tools can support your projects in any situation.

01. Development

Support the development of your construction projects with clear structures and a central platform for collaboration between all those involved.

The central hub for structured communication and collaboration: as a virtual environment, the project workspace facilitates and documents collaboration between all stakeholders, supports process-based tasks and approval workflows, and – thanks to a central, private cloud solution – enables access anytime, anywhere, including via our iOS and Android apps.

This is where the contact details of all project members are organised centrally and presented with clarity. Whether you’re using company-wide access or individual logins, the address list adapts flexibly to your project requirements. With the Poolar.Project app (for Android and iOS), you can access all your key contacts at any time, even when offline.

The Poolar.Project app is available for mobile use. With features such as plan viewing – including a check to ensure plans are up to date – and defect logging directly on site, the app perfectly complements the web application. Data recorded on mobile devices can be synchronised later – even if there is no network connection – and is made available centrally for seamless collaboration, even whilst on the move.

Tasks, deadlines and responsibilities at a glance. Topics such as plan reviews, contractual tasks and meeting minutes are presented in a clearly structured manner. Past tasks, current statuses and downloads can be accessed centrally. The dashboard ensures transparency and highlights where action is required.

02. Planning

Organise your planning processes and ensure reliable documentation and the exchange of all relevant information.

Centralised plan and document repository with an integrated 3D viewer for IFC files, enabling the easy exchange of plans and data between all project members. Versioning and changes are logged. Thanks to intelligent folder structures and filter options, teams always maintain a clear overview. Approvals and access rights can be controlled on an individual basis.

A user-friendly solution for the digital review and approval of drawings, designed to optimise drawing approval processes.

Marking stamps, comments and a sketching tool make the process easier for all reviewers. A review report documents all review items, and automatic emails keep everyone involved informed. The dashboard provides a clear overview of tasks, deadlines and statuses.

Collaboration directly within the model: issues are precisely pinpointed, documented and annotated. Tasks and responsibilities are clearly defined, whilst progress is tracked in real time. Integration with popular BIM tools (Autodesk Revit and Solibri) ensures a seamless workflow.

Easy management of all room-related information for a building – from room temperature and permissible load-bearing capacity right through to specific requirements for floor coverings, wall construction or technical fittings. Customisable parameters such as free-text comments, area designations and designer assignments ensure a high degree of flexibility.

03. Construction

Enable the structured delivery of your construction projects, including the documentation of defects and traceability of progress.

Defects are recorded, documented and traced centrally. Mobile data entry on site (using the Poolar.Project app) or on an office computer enables a flexible way of working. Automated notifications and deadline settings ensure rapid processing. The module offers transparency and a comprehensive overview of the processing status.

All construction events are documented centrally and recorded to the day, and can be viewed at any time. Easy data entry thanks to pre-defined selection fields and free-text options. Simultaneous use by multiple specialist site managers enables seamless collaboration. Filter and reporting options provide a clear overview of construction progress and project details. Automated integration and display of DWD weather data is possible.

Ensuring that up-to-date plans are used: The QR code function available in the Poolar.Project app allows plans encoded with QR codes to be checked for up-to-date status very easily from anywhere using the built-in scan function.

Developed to Meet High Standards in Data Protection and Data Security

All project members work with sensitive data, plans, and documents on a daily basis. Our SaaS solutions are designed to store your data in ISO-certified data centers in Germany and ensure full GDPR compliance.

German Data Centers

GDPR-compliant (AV)

Information Security ISO 27001

Transparent Processes (TOMs)

Flexible Security Features

Quality Management ISO 9001

More on Information Security
Felix Krönert
Dipl.-Ing. Architect
Head of Client Services
Felix Krönert
Dipl.-Ing. Architect
Head of Client Services

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FAQs

Brief Answers to Key Questions About Poolar.Project

If you set up the project workspace yourself, you establish a binding framework for collaboration on the project right from the start. You can define standards, access rights, working methods and how all participants use the space – whilst retaining control over your data.

A CDE brings together plans, documents and project-related information in one central location. This ensures that all those involved work from a consistent set of data, information flows become more structured, and decisions can be based on up-to-date documentation.

If you, as a property developer or investor, commission the project workspace yourself, you can set out the terms of use for all project members in a contract. This establishes clear rules for the project and helps to avoid duplicate file storage, inconsistent communication channels and media discontinuities.

Yes, if you commission us directly, the data remains in your possession. You decide who is allowed to access what, how the work is carried out, and the standards according to which information is organised within the project.

Yes, that is precisely when a central project workspace is particularly useful. Poolar.Project creates a shared platform for documents, tasks, approvals and coordination, even when different organisations and stakeholders are using their own internal tools.

We deliberately keep the implementation effort to a minimum. We help you assess your requirements even before you place an order, take care of setting up and administering the project workspace, and provide ongoing support throughout its use.

Dashboards, overviews and structured workflows give you direct insight into current tasks, responsibilities and deadlines. This enables you to identify delays, oversights and outstanding issues at an earlier stage and manage them more effectively.

Yes, that is exactly what the solution is designed for. Plan reviews can be carried out digitally and in a traceable manner, whilst the decision management system consolidates both pending and finalised decisions in one central location and ensures that responsibilities are clear.

Yes, IFC models can be viewed directly in a web browser – without the need for additional CAD software or separate licences. This makes it easier for buyers and prospective customers to view the models and be involved in the consultation process.

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